Privacy Policy

Last updated: June 1, 2025

1.INTRODUCTION

MapZot, Inc. and its subsidiaries and affiliates (“MapZot”, “we”, “our” or “us”) are committed to protecting the privacy and security of your personal information. This Privacy Policy (“Privacy Policy”) pertains to the services provided through our websites at www.mapzot.ai or www.mapzot.com (“Platform”), including any inputs and outputs (“Services”), and outlines Mapzot’s practices regarding data collection, use, disclosure and protection in compliance with applicable U.S. laws and international best practices. This Privacy Policy is incorporated into and is subject to our Terms of Services (“Terms of Service”) By using our Services (“Licensed User”, “User”), you agree to the terms of this Privacy Policy and Terms of Services. If you do not agree, discontinue the use of our Services.

2.DATA COLLECTION AND USE

2.1 Information We Collect

We collect various types of information, including:

Personal Information: Information such as your name, email address, payment details, and other identifiers you provide.
Usage Data: Automatically collected data such as login credentials, IP addresses, browser types, operating systems, and pages visited.
Cookies and Tracking Technologies: Technologies used to enhance user experience (ex. Preferences and settings), analyze usage patterns, and provide personalized content.

2.2 Purpose of Data Collection

The data we collect is used for the following purposes:

Service Delivery and Management: To provide, manage, and improve our services, manage user accounts, and offer customer support.
Communication: To send service-related notifications, administrative messages, and marketing communications, where permitted by law and with your consent.
Legal Compliance: To comply with legal obligations, enforce our policies, and respond to lawful requests.
Security: To protect our systems, detect and prevent fraud, and ensure the security of our services.

2.3 Information from Licensed Users and Their Teams

MapZot.AI may collect and process certain information provided by Licensed Users and their authorized team members to support secure access and deliver relevant business insights.
Employee Information for Access Control: Basic user details (such as name, email, and role) are used strictly to manage secure login, assign permissions, and administer accounts based on role-based access.
Business and Location Data for Forecasting and Insights: Depending on the scope of services, we may collect additional data—such as geolocation, operational metrics, or first-party business inputs—to help deliver forecasting, site selection, territory planning, and other commercial insights through the Platform.
Licensed Users are responsible for ensuring that any data shared with MapZot.AI complies with applicable privacy laws. Where required, Licensed Users should have obtained consent or have a legitimate business purpose for sharing the data.
MapZot.AI processes this data in accordance with privacy regulations and only for purposes directly related to delivering the services.

3.1 Service Providers

We may share your information with third-party service providers located in the U.S. and other jurisdictions to facilitate our services. These providers are bound by stringent contractual obligations to:

Protect Data: Implement robust security measures to safeguard your information.
Limit Use: Use data solely for the purposes specified for the services they provide to us and not for any independent purposes.
Ensure Confidentiality: Maintain the confidentiality and security of your data.

3.2 International Data Transfers

Given our global operations, your information may be accessed by employees and service providers outside the United States. We take appropriate measures to ensure that data transfers comply with applicable data protection laws, including:

Standard Contractual Clauses: For transfers outside the U.S., we use standard contractual clauses or other approved mechanisms to ensure adequate protection.
Local Compliance: Adherence to local data protection regulations where our employees and service providers operate.

3.3 European Economic Area and California

If you are located in the European Economic Area or California, please see the appendix at the end of this Privacy Policy to understand the specific policies for these locations.

European Economic Area – Appendix 11.1
California – Appendix 11.2

3.4 No Sale of Personal Information

MapZot.AI does not sell, lease, or trade your personal information under any circumstances. We ensure your data is used solely for providing and enhancing our services as described in this policy.

3.5 Legal and Compliance Obligations

We may disclose your information as required by law, such as to comply with a subpoena or similar legal process, or when we believe in good faith that disclosure is necessary to protect our legal rights, your security, or the security of others.

3.6 Business Transactions

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction. The receiving party will be required to honor the commitments made in the Terms of Services and this Privacy Policy regarding your data.

4.DATA SECURITY

MapZot.AI employs a range of security measures, including encryption, access controls, and regular audits, to protect your personal information from unauthorized access, alteration, disclosure, or destruction. Our data centers, primarily located in the United States, comply with U.S. data protection laws and international best practices.

5.DATA RETENTION

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy and as required by law. After this period, we will securely delete or anonymize your data.

6.YOUR RIGHTS

6.1 Access and Correction

You have the right to access and correct the personal information we hold about you. You can make these requests through your account settings or by contacting us directly at View Email.

6.2 Data Deletion and Portability

You may request the deletion of your personal information, subject to legal requirements. Note this may cause us not to be able to provide certain or any of our Services. Additionally, you may request a copy of your data in a structured, commonly used, and machine-readable format.

6.3 Objection and Restriction

You have the right to object to our processing of your data or request restrictions on its processing, subject to applicable laws. We will respect such requests in accordance with legal requirements.

7.CHILDREN'S PRIVACY

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we discover or are notified, we have inadvertently collected such information, we will promptly delete it in accordance with applicable laws.

8.THIRD PARTY SERVICES

Our Platform or Services may be integrated to services provided by third parties. The information you provided to these third-party services is subject to that providers’ privacy policy. We are not responsible for the privacy and security of the data provided directly to the third party and recommend you familiarize yourself with their privacy policy.

9.CHANGES TO THIS POLICY

We may update this Privacy Policy to reflect changes in our practices or applicable laws. Please periodically visit our Privacy Policy page at www.mapzot.ai/privacy-policy to stay up to date on our current Privacy Policy. Your continued use of our services following the update constitutes your acceptance of the revised policy.

10.CONTACT INFORMATION

For any questions, disputes, or concerns about this Privacy Policy, please contact:

Contact Information

If you have any questions or concerns regarding these Terms, you may contact us at:

Legal inquiries: View Email
Sales and partnership inquiries: View Email
Technical support: View Email
Privacy and compliance: View Email

11.APPENDICES

11.1 Appendix- Amendment to Privacy Policy for the European Economic Area (EEA)

As part of our commitment to protecting your privacy, we have updated our Privacy Policy to comply with the requirements of the General Data Protection Regulation (GDPR) for users located within the European Economic Area (EEA). This amendment outlines your rights under the GDPR and how we process your personal data within the EEA.

1. Data Controller

For users within the EEA, the data controller responsible for processing your personal data is MapZot, Inc., located in Atlanta, Georgia. For any questions or concerns regarding your personal data, please contact us at View Email.

2. Legal Basis for Processing

Under the GDPR, we must have a legal basis for processing your personal data. The legal bases for processing your data are as follows:

Consent: When you have given explicit consent to us processing your personal data.
Contractual necessity: To fulfill a contract we have with you or to take steps at your request prior to entering into a contract.
Legitimate interests: When it is necessary for our legitimate interests or the legitimate interests of a third party, provided your rights and freedoms are not overridden.
Compliance with a legal obligation: When processing is necessary for compliance with a legal obligation to which we are subject.
Vital interests: When processing is necessary to protect your vital interests or the vital interests of another person.

3. Data Subject Rights

As a resident of the EEA, you have the following rights regarding your personal data under the GDPR:

Right of access: You have the right to request a copy of the personal data we hold about you.
Right to rectification: You have the right to request correction of any inaccurate or incomplete personal data.
Right to erasure: You have the right to request the deletion of your personal data, subject to certain exceptions.
Right to restrict processing: You have the right to request the restriction of processing of your personal data under specific conditions.
Right to data portability: You have the right to request your personal data in a structured, commonly used, and machine-readable format.
Right to object: You have the right to object to the processing of your personal data, including in relation to direct marketing.
Right not to be subject to automated decision-making: You have the right not to be subject to automated decisions that produce legal effects concerning you or significantly affect you.

To exercise any of these rights, please contact us at View Email. We may require proof of identity before processing your request.

4. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Once your data is no longer needed, we will securely delete it.

5. Data Transfers Outside the EEA

If we transfer your personal data outside of the EEA, we ensure that adequate safeguards are in place, including using standard contractual clauses or ensuring the recipient is certified under the EU-U.S. Privacy Shield Framework (if applicable). You can request a copy of the safeguards by contacting us at View Email.

6. Complaint to Supervisory Authority

If you believe your personal data has been processed in violation of the GDPR, you have the right to lodge a complaint with a supervisory authority in your country of residence.

11.2 Appendix- Amendment to Privacy Policy for California Residents

This amendment to our Privacy Policy is intended to comply with the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA) and applies to individuals who reside in California. This amendment outlines your rights under these laws and explains how we collect, use, and share your personal information.

1. Your California Privacy Rights

Under the CCPA and CPRA, California residents have certain rights regarding their personal information. These rights include the following:

Right to Know: You have the right to request information about the categories and specific pieces of personal information we have collected about you, the sources from which we collected it, the business purposes for which we use the information, and the third parties with whom we share it.
Right to Delete: You have the right to request the deletion of your personal information that we have collected, subject to certain exceptions.
Right to Opt-Out of Sale: You have the right to opt-out of the sale of your personal information to third parties. We do not sell your personal information, but if this practice changes, we will provide you with the opportunity to opt-out.
Right to Correct: You have the right to request the correction of inaccurate personal information that we hold about you.
Right to Limit Use and Disclosure of Sensitive Personal Information: You have the right to limit the use and disclosure of your sensitive personal information, such as information related to your health, finances, or racial/ethnic background.
Right to Non-Discrimination: You have the right to exercise your privacy rights under the CCPA and CPRA without facing discrimination. We will not deny you services, provide a different level of service, or charge different prices because you exercise your privacy rights.

2. Categories of Personal Information We Collect

In accordance with the CCPA and CPRA, we collect the following categories of personal information:

Identifiers: such as your name, email address, phone number, postal address, or other unique identifiers.
Personal Information: such as contact details, demographic information, and personal preferences.
Commercial Information: including transaction history, purchase information, and browsing history on our websites.
Internet or Other Electronic Network Activity Information: such as browsing history, search history, and interactions with our website.
Geolocation Data: such as physical location or movements.
Sensory Data: such as audio, electronic, visual, or similar information, if applicable.
Professional or Employment-Related Information: such as job title, employment history, and related data.
Inferences: created from the data we collect, such as preferences or predictions.

3. How We Use Your Personal Information

We use the personal information we collect for the following purposes:

To provide and improve our products and services.
To communicate with you, including sending marketing communications (with your consent where required).
To fulfill requests, transactions, and orders.
To personalize and enhance your experience with our website.
To comply with legal obligations.

4. Sharing Personal Information

We may share personal information with third parties for business purposes, including for marketing, advertising, and analytics. We do not sell your personal information; however, we may share information with service providers, business partners, and other third parties in accordance with the purposes described in this amendment.

5. How to Exercise Your Rights

To exercise your rights under the CCPA and CPRA, you can submit a request to us by:

Emailing us at View Email
We will respond to your request within the time frame required by law. Please note that in order to protect your privacy, we may need to verify your identity before processing certain requests.

6. Shine the Light Law

Under California’s "Shine the Light" law, California residents may request information about the types of personal information we have shared with third parties for direct marketing purposes. If applicable, we will provide you with a list of categories of personal information and the names of third parties who have received this information.

7. Children’s Privacy

We do not knowingly collect personal information from children under the age of 16. If we become aware that we have inadvertently collected such information, we will take steps to delete it.

8. Updates to This Amendment

We may update this amendment from time to time to reflect changes in our practices or legal requirements. When we make changes, we will post the updated amendment on our website and revise the "Last Updated" at the top of the page.